The Harold Grinspoon Foundation (HGF), is seeking a full-time Operations Associate to support its PJ Library® and Voices & Visions® programs. This individual will support data and warehouse/inventory tasks as a member of the Operations Team in the Agawam, MA home office. Through HGF's flagship PJ Library program, this team currently ensures delivery of over 180,000 children's books every month in 12 countries, along with nearly 16,000 chapter books to pre-teens in the US; and manages inventory of nine warehouses in five countries. This is an office position with occasional trips to a warehouse.


Responsibilities of this position include, but are not limited to:
  • Take delivery of books and marketing materials
  • Receive and fill requests from inventory
  • Research and resolve inaccuracies in inventory
  • Maintain multiple inventory databases (Microsoft Dynamics & Access)
  • Maintain data entry/tracking of deliveries and requests
  • Perform physical counting at warehouse(s)
  • Ensure pallets and cartons are properly marked
  • Monitor usage of stock and coordinate reorders as needed
  • Pack and process small shipments from main office
  • Format and dedupe mailing lists
  • Maintain good relationships with multiple mail houses
  • Work productively and professionally with multiple departments
  • Keep the warehouses clean, organized and safe
  • Possible use of forklift (experience not necessary)


  • Highly organized and detail oriented
  • Able to manage multiple tasks concurrently and ability to prioritize accordingly
  • Strong time management skills
  • Comfort working with an online database
  • Advanced knowledge of Microsoft Suite, including Access & Excel
  • Experience working well individually and as part of a team
  • Ability to communicate effectively, both verbally and in writing
  • Physically move items on a daily basis; the ability to lift and move items weighing up to forty pounds
  • Valid driver's license and access to reliable transportation


Commensurate with experience



Please email resume and cover letter to No phone calls, please.


The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply.

To Apply

Send cover letter and résumé to:

No phone calls please.