Database Coordinator

About the Organization

Founded in 1991 by successful businessman and philanthropist, Harold Grinspoon, the Harold Grinspoon Foundation (HGF) has invested more than $200 million in national and international philanthropic programs that range from enhancing Jewish life throughout the US and the globe; to bringing together colleges and universities to promote entrepreneurship; to honoring local public school teachers; to supplying over 680,000 free books monthly to children in 30 countries throughout the world.  Based in Agawam, MA, HGF employs over 140 dedicated and talented professionals and is growing quickly. The Foundation offers the stability of a thirty-year organization, while also exhibiting the creative, exciting and fast-paced spirit of a start-up.   A phenomenal work-life balance, a generous compensation and benefits package, as well as exceptional opportunities for growth make this a very exciting career opportunity!

About the Position

HGF is seeking an experienced and detail-oriented Database Coordinator to join our Advancement Operations team that supports our flagship program, PJ Library®.  This is a full-time position and reports to the Director of Advancement Operations.

Primary Duties and Responsibilities

  • Serve as the primary point of contact to advancement and fundraising staff across the Foundation seeking Raiser’s Edge NXT database support; partner with staff to troubleshoot complex errors and access information that cannot be pulled from the web view of NXT
  • Ensure staff across the fundraising teams have the information necessary to perform their duties by maintaining up-to-date constituent records and relationships; regularly map new relationships, update contact information and community partner board members, format addresses, and other standard database maintenance
  • Partner with the Development Services Manager to oversee and update middleware and integration resources as appropriate
  • Serve as the point person for list management and execution for mailings and e-communications
  • Support fundraising strategy by pulling financial information and lists that analyze donor behavior; share relevant information with the Prospect Manager and provide additional information as needed
  • Perform regular database Imports for constituent data: Gifts, Actions, Attributes, etc.
  • Create, maintain, and execute queries and reports that track fundraising progress
  • Maintain data integrity by performing the quarterly clean-up process and continuously analyzing data to surface new or additional clean-up projects
  • Gift entry and gift acknowledgement as needed
  • Serve as the account manager for vendors and oversee the billing process; flag upcoming contracts for renewal/cancellation and identify potential tools and resources that could be integrated into the data strategy

Preferred Experience/Qualifications

  • Bachelor’s degree
  • 2-3 years of experience working in a role with substantial exposure to fundraising data security, management or analysis; a deep understanding of Raiser’s Edge NXT or other CRM an asset
  • Proven ability to communicate nuanced information clearly and effectively
  • Strong analytical skills and intuition; the ability to comb through information to surface trends
  • Excellent attention to detail, a sense of ownership for data integrity, and the ability to manage multiple projects simultaneously while meeting deadlines
  • Proactive and alert to potential challenges before they materialize; driven to resolving errors and improving systems
  • Strong personal integrity and discretion when using highly classified and sensitive donor information
  • Team player who collaborates across teams and departments to produce the best possible product
  • An appreciation for the role strong data has in supporting fundraising; a basic understanding of fundraising principles a plus
  • A passion for the mission of the Harold Grinspoon Foundation


  • A competitive salary commensurate with skills, talent and value.
  • Opportunities for advancement.
  • Comprehensive benefits to include:
    • Health Insurance
    • Vision & Dental Insurance
    • Flexible Spending Plan
    • Short Disability Insurance
    • Long Term Disability Insurance
    • 401K Pension Plan with Employer Match
    • Paid Sick, Holiday and Vacation Time
    • Convenient office location close to highways with free off-street parking

To Apply

Email resume and letter of interest to Brenda Wishart at [email protected].