Executive Assistant



Position Overview

The Executive Assistant will provide overall support to the directors of PJ Library® as well as PJ Library’s engagement team, the team that provides professional learning and support to a network of over 150+ program professionals based at partner organizations across the United States and Canada. 
 
This is a full-time position, based in the Agawam, MA office, reporting to the PJ Library Director of Engagement (based in Chicago, IL). 
 

Responsibilities

Responsibilities include, but are not limited to:
 

Support to the PJ Library Director Team

  • Provide administrative support to the Managing Director of PJ Library, Director of Engagement and Director of International Programs including scheduling, coding expenses, travel arrangements and other duties as assigned.
  • Provide editing and design support to enhance correspondence, communications materials and presentations in the Microsoft Office Suite.
  • Enter data into and export information from online databases, including Salesforce.
  • Maintain shared project calendar(s) and files.
  • Provide organizational and logistical support for meetings (upon resumption).
  • Coordinate regular and one-time mailings from the Home Office.

Support to the Engagement Team

  • Support the PJ Library Engagement team in providing year-round virtual gatherings and trainings for PJ Library professionals, including scheduling, technology support, and materials production.
  • Prepare the weekly e-newsletter for PJ Library professionals.
  • Maintain and update the database of PJ Library professionals.
 

Skills and Qualifications

  • Must have 2+ years of experience as an Executive Assistant or related professional experience.
  • Ability to handle sensitive information tactfully.
  • Demonstrated ability to work individually and with a team.
  • Be extremely detail-oriented with good analytical and organizational skills.
  • Possess strong written/oral communications skills.
  • Have strong proficiency with Microsoft Office products, especially Excel, Outlook, PowerPoint, and Word.
  • Have excellent time-management skills.
  • Knowledge of Mailchimp, Salesforce, Zoom and Airtable preferred. Familiarly with Wrike and/or Raiser’s Edge NXT a plus.
  • Interest in or knowledge of Jewish community preferred.
 

Physical Requirements

  • Prolonged periods sitting at a desk, concentrating, and working on a computer.
  • Must be able to lift up to 15 pounds at times.
 

Location

This position is based out of the home office in Agawam, Massachusetts.
 

Compensation

  • A competitive salary commensurate with skills, talent and experience.
  • Opportunities for advancement.

Benefits

  • Health Insurance
  • Vision & Dental Insurance
  • Flexible Spending Plan
  • Short Disability Insurance
  • Long Term Disability Insurance
  • 401k Pension Plan with Employer Match
  • Flexible work schedule policy
  • Paid Sick, Holiday, Vacation, and Personal Time
 

To Apply

Apply Here

No Phone calls please.

*Vaccination against COVID-19 is a condition of employment.  The selected candidate will be required to provide proof of vaccination to Human Resources prior to start date.
 

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.