Grants Associate

Job Type



The Harold Grinspoon Foundation (HGF), located in Agawam, MA, is seeking a full-time Grants Associate. This Position will support current operational activities of the Grants department.

About HGF

HGF operates programs that strive to strengthen the Jewish community by nurturing new generations, cultivating legacy giving, and investing in experiences that impact Jewish community.

The Position

Reporting to the Grants Manager the Grants Associate is a member of the HGF finance team and supports various administrative and financial functions related to grants management within the Foundation. The Grants Associate interacts with other staff, grantees, auditors, vendors, and other external partners to build relationships and enhance the HGF grants experience for all stakeholders.

Responsibilities include, but are not limited to:

Grants Administration:

  • Entering data and maintaining the Blackbaud Grantmaking database
  • Processing and tracking payment requests and grant disbursements
  • Uploading, scanning, and attaching documents to records in the database
  • Inviting applicants for funding on behalf of Program and Engagement teams, communicating all necessary requirements and deadlines to the applicant
  • Tracking and following-up on reports and any other outstanding documentation
  • Generating payment transmittal letters and sending checks to grantee partners
  • Sending regular mail and email communication on behalf of the grants department
  • Collaborating with programs and other departments to develop grant guidelines, applications and reporting requirements
  • Coordinating grant budget and expense tracking processes
  • Preparing monthly grant reports for leadership

General Administration:

  • Providing technical support to staff and grantees related to the grants management system
  • Serving as primary contact for telephone, paper, and electronic grant inquires
  • Assisting the Grants Manager with administrative support as needed
  • Supporting the finance team with financial and administrative projects
  • Performing other duties and responsibilities as requested or assigned

Required Skills and Experience


  • Bachelor's degree is required


  • Minimum of three years of administrative and customer service experience
  • At least two years of database and data processing experience preferred
  • Experience with Blackbaud Grantmaking preferred

Core Competencies:

  • Advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
  • Proactive work style, self-motivated and detail oriented
  • Excellent written and verbal communication skills required (in person, via e-mail, and on telephone), and ability to compose effective, thoughtful correspondence
  • Excellent customer service skills
  • Ability to handle confidential information with complete discretion
  • Highly developed interpersonal skills including ability to interact effectively with leadership and staff
  • Ability to work well individually and as part of a team
  • Analytical, with the ability to balance multiple priorities


  • Health, Dental, and Vision Insurance
  • Short and Long Term Disability Insurance
  • 401(k) retirement plan with employer match
  • Paid sick, holiday, vacation and personal days
  • Flexible work schedule policy

To Apply

Apply Here

No phone calls, please.