Prospect Manager

The Harold Grinspoon Foundation is seeking a thoughtful, detail oriented and highly motivated individual to fill an essential new position within its Advancement department.

 The Prospect Manager will manage the Foundation’s prospect research and assignment processes, as well as ensure prospects are moving meaningfully from identification through stewardship. The right individual will have a strong understanding of the moves management process as well as an appreciation for the role prospect management plays in establishing relationships and securing major gifts.


  • Establish and implement a regular refresh protocol to ensure portfolios remain current, relevant and manageable; create systems to identify and place strong prospects into fundraiser portfolios as well as manage the regular disqualification process
  • Guide and reinforce the moves management process at PJ Library by leading frequent meetings with fundraisers to assign new prospects, match prospect interests to fundraising priorities, and drive prospect strategy
  • Regularly track progress towards fundraising goals and adjust prospect strategy as needed to match donor interests and fulfill PJ Library funding priorities
  • Participate in relevant fundraising leadership conversations to ensure goals are supported by reasonable prospect pools and projected asks; manage an up-to-date table of gifts reflecting all outstanding or upcoming asks
  • Develop and implement processes for prospect research requests; perform research on top donors and prospects to assess capacity, philanthropic inclinations and connections
  • Regularly monitor public activity of top prospects; share relevant information with fundraisers to advance efforts to forge meaningful relationships
  • Regularly monitor and analyze wealth screening results to identify viable prospects for major gifts and advancement portfolios
  • Remain apprised of industry trends to ensure that the Foundation is utilizing best practices to achieve organizational goals; evaluate and recommend the purchase and/or renewal of prospect research and management resources to the Director of Fundraising and Community Advancement
  • Coordinate with the Development Services Manager to maintain a comprehensive major gift pipeline in NXT and regularly evaluate dashboards and pipeline reports; ensure advancement staff are appropriately and effectively logging prospect actions
  • Maintain a comprehensive and working knowledge of the NXT database; understand when and how to pull relevant information from other Foundation databases
  • Other tasks and duties reasonably related to job responsibilities as necessary

Skills and/or Experience Required

  • Bachelor’s degree
  • Minimum of 5 years of experience in fundraising; substantial professional experience or demonstrated academic success in performing research activities
  • An appreciation for major gift fundraising and the critical role of research in the fundraising process; familiarity with the moves management process and prospect management best practices
  • Collaborative member of the staff team with an ability to influence decision-making to drive successful prospect management
  • Excellent organizational skills and the demonstrated ability to manage several projects and priorities at once
  • Exceptional written and verbal communication skills
  • Experience utilizing Microsoft Office programs (Word, PowerPoint, and Excel); experience with Blackbaud’s NXT preferred
  • Sensitive to highly confidential information; an excellent degree of discretion
  • A passion for the mission of the Harold Grinspoon Foundation and PJ Library


Commensurate with experience


  • Health insurance
  • Dental and vision insurance
  • Short- and long-term disability
  • 401(k) retirement plan with employer match
  • Paid sick, holiday, vacation, and personal time

To Apply

Please email resume and cover letter to [email protected]. No phone calls, please.

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply.

To Apply

Please email resume and cover letter to [email protected]. No phone calls, please.