About the Program
PJ Library, a program of the Harold Grinspoon Foundation, was launched with a humble beginning in 2005, sending books to children in western Massachusetts about Jewish holidays, culture, and values. Today, PJ Library has exploded into an internationally recognized, $38M global cultural literacy venture that partners with philanthropists and Jewish communities around the world to provide families raising Jewish children with the gift of free, high-quality children's books and resources that foster deeper engagement with Jewish life.
About the Organization
The Harold Grinspoon Foundation (HGF), founded in 1991 by real estate businessman, Harold Grinspoon, is one of the most entrepreneurial and business-oriented non-profits in the nation. Based in the Springfield, MA area, and with approximately 150 employees, HGF is committed to enhancing global Jewish life. The Foundation offers the stability of a thirty-year established organization; the creative, exciting and fast-paced nature of a start-up; and the long-term growth opportunities of an endowed Foundation committed to its mission for decades to come.
About the Position
PJ Library seeks an organized, data-loving self-starter to serve as Books Team Data & Content Manager. This is an exciting opportunity to be a part of the team that crafts PJ Library’s excellent book line-up for kids ages 0-8, and to work closely with the PJ Library Book Selection Committee. This position will enable you to make an immediate impact on tens of thousands of families who rely on PJ Library every month for free high-quality, Jewish picture books. This is a full-time position with growth potential, reporting to the Chair of the PJ Library Book Selection Committee. The role requires occasional travel to the home office in Agawam, Massachusetts – we are seeking someone based in the Massachusetts/tri-state area.
Responsibilities
The PJ Library Books Team Data & Content Manager will:
Support the PJ Library Book Selection Committee (BSC) through submissions management and book selection tasks
- Manage all PJL submissions in Submittable
- Handle intake and provide initial review
- Assign submissions to the PJL submissions gatekeepers
- Prepare submissions for committee review
- In conjunction with BSC Chair, ensure all publishers, authors, agents, etc., receive appropriate responses post-review
- Manage the Author Incentive Award program
- Track eligible books and notify BSC Chair/Publisher Relations Manager
- Oversee AIA check process, managing completion with the Content Associate
- Work with PJ Our Way team to exchange all pertinent submissions information
- Communicate sensitive information with creators, agents, and publishers about their submissions
Develop and maintain strong systems to keep data updated in CRM
- Manage the Books Team data in Salesforce, ensuring a streamlined process for correctly coding and tagging back log and current titles according to the PJ Library Content Framework
- With the support of the Content Associate, ensure all book data is regularly updated in Salesforce
- Collaborate with the Author Stewardship Coordinator to ensure author events and initiatives are coded correctly
- Liaison with web team for website updates and edits as needed
- Create and develop book-specific reports in Salesforce, Submittable, etc
Support management of Book Selection Committee processes and systems
- Help set up and support strong project management system for the team to track manuscripts from submission to publication
- Maintain Books Possibility List for potential inclusion in program
- Support BSC Chair with operationalizing updates to selection process
Support field testing and monthly book surveys
- Develop a standardized system and timeline for efficient book field testing
- Ensure field testing findings are shared with the BSC
- Help oversee the monthly book survey process, including evaluating general and title-specific questions
- Working with the operations team to analyze book survey data, and share findings with the BSC
Support with additional Content/Books Tasks
- Liaison with other HGF departments to fulfill requests for book information and statistics to increase the visibility of books
- Update various book selection documents and spreadsheets
Qualifications
- 3-5 years of professional work experience
- Highly motivated and able to take initiative
- Familiarity with using a database or CRM to input data, maintain clean coding structures, and build reports
- Ability to communicate clearly and concisely, including excellent written communication skills
- Strong organization skills, including the ability to manage multiple projects and competing priorities (team agendas, calendars, production schedules, etc); must be detail-oriented
- Experience with Salesforce and Excel
- Familiarity with Submittable and Adobe a plus
- Passion for books and literature
- Connection to or interest in Jewish life or Jewish books
Salary & Benefits
- Salary range: $65,000 - $75,000
- Health insurance
- Dental and vision insurance
- Short- and long-term disability insurance
- Life insurance
- 401(k) retirement plan with employer match
- Paid sick, holiday, vacation, and personal time
- Flexible work policy with hybrid in-person/remote work
To Apply
Interested candidates should submit a letter of interest and resume to Brenda_Wishart@aspensquare.com.
The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.