Grants Associate

The Harold Grinspoon Foundation (HGF), located in Agawam, MA, is seeking a full-time Grants Associate. This position will support current operational activities of the Grants department and participate in new initiatives of the foundation.

HGF seeks to further the realization of the religious and ethical principles and aspirations of Judaism via its flagship programs: PJ Library; JCamp 180, Life & Legacy, and Voices & Visions, and through grants to eligible individuals and organizations. The largest of the programs, PJ Library, provides families with high-quality children's books, music, and other resources that foster Jewish learning and create a gateway for deeper engagement in Jewish life.

Position Overview

Under the supervision of the Grants Manager, the Grants Associate focuses on supporting various administrative and financial functions related to grants management within the Foundation. The Grants Associate interacts with other staff, grantees, auditors, vendors, and other external partners.


Responsibilities include, but are not limited to:

Grants Administration:

  • Entering data and maintaining the Blackbaud Grantmaking database
  • Processing and tracking payment requests and grant disbursements
  • Uploading, scanning, and attaching documents to records in the database
  • Inviting applicants for funding on behalf of Program and Engagement teams, communicating all necessary requirements and deadlines to the applicant
  • Tracking and following up on reports and any other outstanding documentation
  • Generating payment transmittal letters and sending checks to grantee partners
  • Sending regular mail and email communication on behalf of the grants department
  • Collaborating with programs and other departments to develop grant guidelines, applications and reporting requirements
  • Coordinating grant budget and expense tracking processes
  • Preparing monthly grant reports for leadership

General Administration:

  • Providing technical support to staff and grantees related to the grants management system
  • Serving as primary contact for telephone, paper, and electronic grant inquiries
  • Assisting the Grants Manager with administrative support as needed
  • Supporting the grants team, accounting team and CFO (Chief Financial Officer) with financial and administrative projects
  • Performing other duties and responsibilities as requested or assigned

Required Skills and Experience


  • Bachelor’s degree is preferred


  • Minimum of three years of administrative and customer service experience
  • Experience with Blackbaud Grantmaking preferred
  • Minimum of 1 year of Microsoft Office Excel experience is required

Core Competencies:

  • Intermediate Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
  • Proactive work style, self-motivated, and detail oriented
  • Excellent written and verbal communication skills required (in person, via e-mail, and on telephone), and ability to compose effective, thoughtful correspondence
  • Excellent customer service skills
  • Ability to handle confidential information with complete discretion
  • Highly developed interpersonal skills including ability to interact effectively with leadership and staff
  • Ability to work well individually and as part of a team
  • Strong problem-solving skills and attention to detail
  • Analytical, with the ability to balance multiple priorities and competing deadlines

What’s in it for you?

  • A competitive salary commensurate with skills, talent, and value.
  • Comprehensive benefits to include:
    • Health Insurance
    • Vision & Dental Insurance
    • Flexible Spending Plan
    • Short Term Disability Insurance
    • Long Term Disability Insurance
    • 401K Pension Plan with Employer Match
    • Paid Sick, Holiday, Personal Days, and Vacation Time
    • Convenient office location close to highways with free off-street parking

To Apply

Apply Here

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply.


To Apply

Apply Here

No phone calls please.